Reliable payroll and workplace-pension administration

Who this service is for

This service is for employers in and around Birmingham who want payroll taken off their desk and done properly. That includes owner-managed companies paying a director and a handful of staff, businesses taking on their first employees and unsure where to begin, established teams with weekly and monthly pay runs side by side, and organisations that have simply outgrown running the numbers on a spreadsheet. If you have a workplace pension to operate alongside pay, we can look after that administration too.

How we can help

We take on the recurring work of paying people accurately and reporting it correctly, so each pay run happens on schedule without you having to chase it. Where you are setting up as an employer for the first time, we can support your PAYE registration and get the scheme working. As your team changes, we deal with the joiners and leavers, the statutory payments and the deductions, and we keep the workplace-pension routine ticking over. Throughout, we are clear about the line between what we administer and what remains your responsibility as the employer or the pension provider’s.

What’s included

• Weekly, fortnightly or monthly payroll processing to a schedule that suits you
• Support with registering for PAYE where you are becoming an employer
• Gross-to-net calculations covering tax, National Insurance and other deductions
• Full Payment Submission (FPS) and Employer Payment Summary (EPS) filing to HMRC
• Payslips for each employee, produced securely for every pay period
• Setting up new starters correctly, including their tax code and starter details
• Processing leavers and producing the P45
• Calculating statutory payments such as sick pay and the family-related statutory payments
• Student loan and postgraduate loan deductions applied to the correct plan type
• Benefits and expenses handled through the payroll where this has been agreed in scope
• Payroll journals for your bookkeeping so wages post cleanly to your accounts
• Year-end payroll processes, including employees’ end-of-year documents
• Assessing your workforce each period for automatic-enrolment purposes
• Preparing pension contribution files for your provider
• Administering opt-ins and opt-outs, and processing refunds where an opt-out requires one
• Support with re-enrolment when your cyclical duties fall due
• Help completing your declaration of compliance where this applies

How it works

1. We talk through your team, your pay frequencies and any pension scheme already in place.
2. We agree the scope in writing, so it is clear which tasks we run and which stay with you.
3. We set up the payroll, and support PAYE registration first if you are a new employer.
4. Each period you send us the changes, we process the run and share payslips and reports for approval.
5. We file the FPS on or before payday, submit an EPS where needed, and tell you what to pay and when.

What we’ll need from you

To run your payroll we need your employees’ details and starting tax information, the hours or salaries for each period, and prompt notice of any starters, leavers or changes to pay. For statutory payments we need the relevant dates and supporting evidence. If you operate a workplace pension, we need the scheme details and your provider’s file requirements. Sending us changes ahead of your pay date gives us time to process everything accurately rather than under pressure.

Common mistakes to avoid

• Reporting the FPS after payday rather than on or before it
• Forgetting to tell payroll about a leaver, so they are paid an extra period in error
• Applying the wrong student or postgraduate loan plan and deducting too much or too little
• Assuming that delegating pension administration also transfers the employer’s legal duties
• Missing re-enrolment, which comes round on a cycle even after your original staging
• Treating benefits and expenses casually when they should be reported in a structured way

Serving Birmingham and the Midlands

We run payroll for employers throughout Birmingham and the wider West Midlands, working through secure cloud payroll and pension tools so submissions, payslips and contribution files move promptly each period wherever your team is based. When a pay query needs a proper conversation, we are happy to arrange one.