Accurate bookkeeping that keeps your business under control

Who this service is for

This service is for Birmingham and Midlands sole traders, partnerships and limited companies that want their day-to-day records kept accurately without doing it themselves. It suits busy owners who would rather spend their time running the business, those whose records have fallen behind and need catching up, and companies that want clean, reconciled figures feeding their VAT, management reporting and year end.

How we can help

We keep your books current, reconciled and reliable, so the numbers you rely on are the right ones. That means processing your transactions promptly, matching them to the bank, chasing down anything that does not add up and maintaining tidy ledgers you can depend on. Because we also see the wider picture, we keep your records in a state that flows smoothly into VAT returns, management accounts and the year-end accounts, rather than leaving each of those to sort out the mess later.

What’s included

• Recording sales and purchase transactions
• Bank and credit-card reconciliation
• Expense processing
• Maintaining the sales ledger
• Maintaining the purchase ledger
• Supplier statement reconciliation
• Debtor and creditor reporting
• Digital receipt capture
• Cloud accounting set-up and upkeep
• Keeping VAT-ready records
• Posting payroll journals
• Maintaining the director’s loan account
• Catch-up bookkeeping for records that have fallen behind
• Historical corrections
• Month-end checks to confirm the figures hang together

How it works

1. We review your current records and the way you work, then agree how transactions and documents will reach us.
2. We set up or tidy your cloud accounting and connect bank feeds and receipt capture.
3. On an agreed cycle, we process transactions and reconcile your bank and card accounts.
4. We maintain the sales and purchase ledgers and reconcile supplier statements.
5. We carry out month-end checks and flag anything that needs your input.
6. We keep the records in a state that is ready for VAT, reporting and the year end.

What we’ll need from you

• Access to your bank and card accounts through secure feeds or statements
• Sales invoices you raise and purchase invoices and receipts you receive
• A way to send us documents, such as a receipt-capture app or shared folder
• Details of any unusual or one-off transactions so we can record them correctly
• Prompt answers to occasional queries so reconciliations stay up to date

Common mistakes to avoid

• Letting records pile up, which turns a quick routine into a costly catch-up and delays everything downstream
• Mixing personal and business spending through the same account, making reconciliation and reporting harder
• Throwing away receipts or failing to capture them digitally, leaving transactions unsupported
• Ignoring the director’s loan account until the year end, when overdrawn balances can bring tax consequences
• Assuming small errors do not matter, when inaccurate bookkeeping feeds straight into VAT returns, management information, the accounts and your tax

Serving Birmingham and the Midlands

Cloud bookkeeping means we keep the books for businesses right across Birmingham and the Midlands, from Aston to Sutton Coldfield, without anyone having to hand over box files. Your records live online where we can both see them, and when you would like to sit down together to review how things are set up, we arrange that to suit you.